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1. Application Requirements

Each applicant 18 years of age or older must submit a separate application.
An application is considered complete only when all required information, documentation, and screening fees have been received.
Incomplete, inconsistent, or unverifiable submissions will not be processed until corrected.

2. Property Viewing

Applicants are expected to view the property prior to applying.
Remote applicants may request alternative arrangements (e.g., video walkthroughs).
Any special requests, proposed lease terms, or contingencies must be submitted in writing prior to the commencement of screening.

3. Application Fee

An application screening fee will be charged per applicant, as permitted by California law.
Fees are limited to the actual cost of screening and processing and are not used for profit.
Screening will begin only after payment has been received.
Fees are non-refundable once screening has commenced.

4. Application Processing Protocol

Applications are processed on a first-complete basis, meaning the first application that is fully submitted (including all required documentation and verifications) will be reviewed first. This process is applied consistently; however, Marindale Management reserves the right to evaluate multiple complete applications where necessary to ensure compliance with applicable laws.

Typical processing time is approximately 2–3 business days, depending on third-party verification timelines.
Properties are not held based on incomplete applications.

5. Documentation Requirements

Applicants must provide documentation sufficient to verify identity, income, and financial capacity, which may include:

• Valid government-issued photo identification
• Verifiable proof of income or financial resources
• Supporting documentation appropriate to the applicant’s circumstances, such as:

Employed applicants

• Recent pay stubs or equivalent documentation

Self-employed applicants

• Tax returns and/or financial statements

New employment

• Signed offer letter with compensation details

Alternative income sources (including subsidies, retirement, or investments)

• Documentation demonstrating the ability to meet financial obligations

All information must be verifiable through reliable and lawful sources.

6. Financial Qualification

Financial capacity is evaluated based on total lawful, verifiable income, including housing subsidies and other legally recognized sources.
General income benchmarks (such as income-to-rent ratios) may be used as guidance but are not applied in a manner that excludes applicants protected under applicable law.
Alternative methods of qualification, including liquid reserves or overall financial profile, may be considered where appropriate.

7. Credit, Rental, and Background Screening

Applications are evaluated using consistent and objective criteria, which may include:

• Credit history and payment patterns
• Rental history and references
• Employment and income verification
• Eviction history
• Public records and other legally permissible reports

Where legally permitted, criminal history (if considered) will be evaluated using an individualized assessment that takes into account the nature, severity, and recency of the conduct, and its relevance to tenancy. No application will be denied solely based on arrest records.

All screening practices comply with applicable federal and state regulations governing consumer reports and tenant screening.

8. Accuracy and Good Faith

Applicants are expected to provide complete, accurate, and truthful information.
Applications may be denied if:

• Information is materially incomplete
• Information cannot be verified
• False, misleading, or inconsistent statements are identified

9. Occupancy Guidelines

Occupancy is evaluated based on applicable standards, including but not limited to:

• Size and configuration of the property
• Health and safety considerations
• Applicable California guidelines

No fixed formula is applied without consideration of the specific circumstances.

10. Co-Signers / Guarantors

Co-signers or guarantors may be considered on a case-by-case basis.
If accepted, co-signers must:

• Complete a full application
• Meet qualification criteria independently
• Accept full financial responsibility under the lease

11. Animals / Pets

Pet policies vary by property and may be subject to additional screening.
Service animals and assistance animals are not considered pets and will be evaluated in accordance with applicable fair housing laws.

12. Applicants Using Rental Assistance

Marindale Management complies with all applicable laws regarding housing assistance programs and source-of-income protections.
Applicants using subsidies may provide:

• Program documentation
• Evidence of ability to pay the tenant-responsible portion

Alternative verification methods will be used where required by law.

13. Consumer Reports and Adverse Action

Applicant information may be verified through consumer reporting agencies.

Applicants have the right to:

• Request information regarding the nature and scope of any report
• Obtain a copy of any report used in the evaluation
• Dispute inaccurate information

If an application is denied, or if additional conditions are imposed based in whole or in part on information obtained from a consumer reporting agency, the applicant will receive an Adverse Action Notice in accordance with applicable law.

14. Reasonable Accommodation

Marindale Management complies with all laws regarding reasonable accommodations and modifications for individuals with disabilities.

Requests will be reviewed and addressed in accordance with applicable legal requirements.

15. Approval and Next Steps

Upon approval:

• Lease documents must be executed within the specified timeframe
• Required funds must be submitted promptly
• Proof of renter’s insurance may be required prior to occupancy, where permitted by law

Failure to complete these steps may result in the property being offered to another applicant.

16. Fair Housing Commitment

Marindale Management is committed to full compliance with all Fair Housing laws.

We do not discriminate on the basis of any protected characteristic under applicable law, including:

• Race, color, religion, sex/gender, national origin
• Familial status, disability
• Source of income
• Or any other protected class

These standards are applied consistently across all properties to reduce bias, ensure compliance, and support stable housing outcomes.